Seconds
Per document
Processing drops from several minutes to a few seconds, including on poor-quality scans.
AI MODULE 05
Document extraction
Your invoices, purchase orders and contracts key themselves in.
We put in place a pipeline that reads your inbound documents — PDFs, scans, photos taken in the field — extracts the fields that matter and pushes them into your system. What is certain goes straight through; what is doubtful goes to a review queue with the doubt flagged. Nobody re-checks a thousand documents to catch three.
Who it is for
- Accounting teams keying supplier invoices by hand
- Construction and transport businesses with paper delivery notes
- Practices working through contracts and leases page by page
- Any organisation where someone spends their days retyping PDFs
What you live with today
- Each invoice takes between three and eight minutes of manual entry
- Typos on amounts only surface at reconciliation
- Documents arrive in fifty different layouts depending on the supplier
- Photos taken on site end up in a folder nobody processes
What it gets you
Flagged
Every doubt
The system reports its confidence per field. Your teams only check what deserves a human eye.
Template-free
New layouts
A supplier changes their template without warning? Extraction keeps working, with no reconfiguration.
What is included
- Analysis of a real sample of your documents, awkward cases included
- Automatic intake from a mailbox, a folder or a web drop
- Extraction of the fields defined with you, with a confidence score per field
- A review queue for doubtful cases, with one-click correction
- Direct writing into your accounting system, your ERP or a structured file
- Monthly report: volumes processed, automation rate, problematic fields
How it runs
01
Sample and edge cases
1 weekWe take a representative batch, including creased, badly scanned or handwritten documents, to measure the rate that is genuinely achievable.
02
Processing pipeline
2 to 4 weeksSetting up intake, extraction and writing into your system, along with the review queue.
03
Parallel-run control
2 to 3 weeksFor a few weeks the old process continues alongside. We compare results before switching off manual entry.
04
Operations
OngoingTracking the automation rate, handling new formats and improving the least reliable fields.
Indicative timelines, tied to the variety of your documents. A single invoice type goes much faster than twelve mixed types.
The questions you are asking
What automation rate can we expect?
We will not quote a figure before seeing your documents: it depends entirely on their quality and variety. The sampling phase exists precisely to give you a number measured on your own files, before you commit.
What if extraction gets an amount wrong?
Financial fields are configured with a high confidence threshold: below it, the document always goes to human review. Consistency checks — total matching the sum of lines, plausible taxes — also block anomalies.
Does it work on handwritten documents?
Partially, and honestly this is the hardest case. The initial sample settles it: sometimes the gain is real, sometimes we will tell you human entry remains faster.
Our documents are confidential. Where are they processed?
Depending on your requirements, the whole pipeline can run on your own infrastructure. Personal-information obligations are built into the scoping, not bolted on afterwards.
Nobody should spend their day retyping PDFs.
Send us a sample of your documents: we measure the achievable automation rate before any commitment.
The other AI modules